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Head of Portfolio & Optimisation

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Role area:
Contract type:
Full Time
Dublin or London
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Closing date for internal applications – COB 14/10/2019

Role purpose:

The Head of Portfolio & Optimisation is responsible for business cases, planning and resource optimisation and portfolio reporting capabilities.

By working closely with technology tribes, the role holder will ensure the priorities are clearly understood, and articulated, and that demand is planned in alignment with overall commercial priorities.

He/she will ensure a transparent and objective view over results is shared through a clear definition of success measures and key results, ongoing measurement and regular publication through the relevant forums

He/She will be accountable for continuous optimisation of technology processes and governance.

He/she will be responsible for the relationship management of technology 3rd party suppliers for tooling, including budget management and the standardisation of technology inputs into other contracts where relevant.

This role reports into the Technology Director, and will require travel to other locations including Dublin, Porto, Cluj.


Lead the portfolio team and optimisation teams. Works closely with Product system teams to understand strategy, business needs and expectations, initiatives in terms of pitches and business cases and priorities.

Manage a single view across PPB Tech of all demand for product and technology delivery.

Clear understanding of the business hypotheses and through facilitation from all teams ensuring a recommendation is in place regarding best iterative way to influence the outcomes through scope definition, planning, test and learn and decision making for further investment.

Engagement with all Shared Services where required and alignment of outcomes and plans

Engagement with Audit team for regular technology audits.

Alignment of overall deliverables with other technology areas that have capacity federated into the tribes and shared services

Contribution to the strategic outcomes as demonstrated by the defined KPIs.

Ongoing assessment of these KPIs with clear and actionable insights.

Work with Tribe Leaders to create and maintain consolidated resource, capability & capacity plan. Provide regular reporting on resource utilisation and demand

Provide a consolidated view of 3rd Party Supplier contracts and spend and take responsibility for ongoing management of direct Technology supplier relationships.

Leads the optimisation of technology processes and way of working, through continuous improvement.

Drives a continuous improvement program with all teams across PPB Technology

Ensure there is a framework in place providing appropriate Business Casing, Capacity Planning, Prioritisation, Approval, and Reporting to senior Executives in the organisation.

Identify issues with portfolio structure, cost, risk, inter-dependencies, impact on current business activities and the strategic benefits to be realised.

Provide metrics and dashboards to the Technology organisation around effectiveness of the product development process

Provide updates to the Technology organisation around the status of the tooling required to maintain efficient operation of the engineering teams.

Develop talent across the team by identifying development requirements and plans

Key Strengths:

Strong understanding of outcome driven models like Squads/Tribes/Missions

Highly commercially aware with a strong customer focus;

Proven track record of dependency management or a complex technology landscape through multi-disciplinary teams using agile and lean software development methods;

Structured thinking and a clear ability to effectively facilitate senior stakeholder’s decision making

Excellent communication and interpersonal skills with the ability to explain complex technical challenges in a simple and effective manner;

Experience of driving third-party vendors to deliver high performance;

Ability to set priorities and focus teams on what is most important;

Builds strong relationships with key stakeholders based on mutual respect, openness and transparency;

Gives honest, direct feedback to team members and stakeholders to help resolve issues quickly;

Works at pace and conveys a sense of urgency to the team;

Leads by example in terms of work ethic and professional attitude;

Works well under time and environmental pressures;

Excellent written and verbal communication skills.

Scope / Scale of the Role:

This role will have direct line management responsibility for

Portfolio Managers

Senior Optimisation Managers

Tooling Team

Articulates the vision in a way everyone can relate to. Creates organization wide energy and optimism for the future. Regularly looks for opportunities to innovate

Highly effective leader of teams: Flexes communication style to meet the needs of various audiences. Attracts and selects diverse and high caliber people, finds the right talent to meet the group’s needs. Adapts style to influence at all levels

Business engagement and relationship management: Works cooperatively and partners with other across the organisation to get work done. Uses knowledge of business drivers to guide actions.